event manager

Benefits:

1. Manage the stock of tickets as admin.
2. Show the event location to customers at the front end.
3. Send the tickets as PDFs to customers in an email.
4. Manually add customers to WordPress events.
5. Track the check-in status of attendees by manually entering the ticket number.
6. Allow the customers to print the tickets from the My Account page for offline use.
7. Merchants have Multiple Layouts Options to choose from, for their PDF Tickets for an event.
8. Customers can transfer their tickets to a different attendee if they aren’t attending your event.
9. Customers can see the live location of your events on the product page itself.
10. You can easily manage the stocks of your tickets with the robust WordPress event management plugin.
11. WooCommerce Event Ticket Manager Pro has been integrated with Twilio and Google Maps to add even more efficient functionalities.
12. Using the WordPress calendar plugin, sharing on Facebook features can help you get more traffic by sharing.

We have mentioned the installation process for both the Free and Premium Versions. The customers can refer to the one that is relevant to them.

It is important to note that before activating the plugin Event Tickets Manager For WooCommerce Pro, you should have the Event Tickets Manager For WooCommerce – WordPress plugin installed, as the plugin will not function without it.

So, if you don’t already have it, you can download it directly from here:

Download Zip

2.1 Free Version

• Automatic Installation

Trace the following steps for the automatic installation of the WordPress event calendar plugin:

1. Open the dashboard of your WordPress website and navigate to the sidebar.
2. Visit Plugins → Add New.
3. Now on the search bar type the name of the plugin – “Event Tickets Manager for WooCommerce”.
4. From the search results press the Install Now button beside our plugin.

Once you find ‘Event Tickets Manager for WooCommerce’ by WP Swings, you can view the details about it such as the rating and description. One can install it, simply by clicking “Install Now”.

• Manual Installation

Here are some simple steps for the manual installation of the events calendar plugin:

1. Download the plugin from WordPress.org.
2. Once the plugin is downloaded, upload the .zip file of the plugin.
3. Now activate the plugin by going to Plugin → Installed Plugin and pressing the Activate button below the plugin.

To work correctly, the plugin must be installed by following the mentioned steps.

However, suppose you have purchased the premium version of the plugin and you want the benefit from automatic updates or access to the support platform to receive help from our staff. In that case, you need to activate the plugin. Also, after Purchasing the premium version navigate to My Account > Orders > Your Order. There you’ll find the License Key. The License Key is also sent to you on your mail ID.

To do so, you have to navigate to the “License” tab, here you can enter the “License Code”, and click on the “Activate” button. Customers are supposed to receive these in their mail when they purchase the premium plugin.

The General Settings tab of the events calendar plugin has configurations that influence the overall functionality of the plugin.

Here are the options that you will find under the General Setting tab…

a) Enable / Disable:

Press the slider switch beside Enable / Disable to enable the plugin for your WooCommerce store.

b) Enable Event Location Site:

Press the slider switch beside Enable Event Location Site to display the event location on the Google Map to your customers.

Frontend Representation:

c) Include Barcode In Ticket:

The admin can show the unique ticket code can now be shown in the form of a scannable barcode. This helps the admins prevent any fraudulent activities.

d) Shortcode for Event Listing:

The admin can use the shortcode “ [wps_all_event_list]” to show the list of events on any page you want to display with a search filter.

e) Shortcode for Event Listing On Calendar:Premium

The admin can use the shortcode “[wps_event_in_calendar]” to display the event on any page in the calendar.

f) Allow Ticket Sharing:Premium

Enable this feature if customers want to share their tickets.

g) Send Tickets During Processing Order:Premium

Enable the feature and you will be able to send the tickets while your order is in process.

h) Include QR Code in Ticket:Premium

By Enabling this setting of the events calendar plugin, merchants will be able to include QR Codes in the tickets of their customers.

i) Enable Resend Button:Premium

This admin can utilize this feature of the events calendar plugin, to exercise the opportunity of resending the PDF tickets for an event. After enabling this setting, the admin and the customer can re-send the PDF if they are unsure about sending it the first time.

For the admin,

The admin can navigate to the order section under WooCommerce, where all the orders are listed. Click on the existing order, and scroll down on the order page. Here you will see the “Resend Ticket PDF Mail” section. You can click on the “ Resend Ticket PDF Mail”.

Once you’ve configured the general settings of the plugin click the SAVE button at the bottom before leaving the tab.

From the Ticket Setting tab, you can edit the content of the email and SMS sent to your customers, the events calendar plugin has made the configuration very seamless. From this tab, you can manage the following configurations:

a) Event Ticket Email Subject:Premium

Enter the subject of the mail that is sent to your customers when they buy a ticket to the event. Use the [SITENAME] shortcode for the name of your site.

b) Email Body Content:Premium

The text field beside Email Body Content is for the body of the mail sent to a customer who has brought the ticket to your event. Use the [SITENAME] shortcode for the name of your site.

c) Upload Default Logo:Premium

Upload a default image from the Media Library that will be displayed in the email body and the ticket pdf in the email attachment.

d) Ticket Background Color:Premium

The merchant can use the events calendar plugin, and can alter the background color of the ticket to give it a more interesting appearance.

e) Ticket Text Color:Premium

The store owner can alter the font color on the ticket to give it a more vibrant and appealing appearance.

f) Enter Content To Send In SMS With Ticket:Premium

The merchant can enter the content of the SMS that will be sent to the customers after they purchase the ticket.

g) Placeholders:Premium

Use the following placeholders to show relevant information in your SMS –

For adding the event’s start and end date and time use the placeholder {event-time}.
To display the event location use the {venue}.
For event name use {event-name}
To fetch customer name {customer} placeholders respectively.
For ticket number use {ticket}.

Note: Now clients can directly download the event tickets in PDF format from the “My Account” section of the product page under the “My Event” tab by clicking “View.”

To enhance the functionality of our events calendar plugin we’ve integrated it with some esteemed services. You can configure it from the Integrations tab of the plugin. These are options you’ll find under the tab:

7.1 Google API KeyPremium

For enabling the Google maps on the product page:

1. Generate an API key. (Check out this documentation on Google Maps API key.
2. Now enter the generated API key in the text box beside the Google API Key option.

Note: Make sure you’ve enabled the Maps JavaScript API and Geocoding API.

7.2 Twilio IntegrationPremium

Event Tickets Manager For WooCommerce Pro is Twilio allows the event hosts to send SMS alerts to their attendees.

Follow these steps for implementing the Twilio services:

a) Enable Twilio Integration: Press the toggle switch next to this option to enable the Twilio Integration.

b) Enter Twilio API SID: Enter the API SID in the text field next to the Enter Twilio API SID option.

c) Enter Twilio API Token: Next, enter the Twilio API Token next to this option.

d) Enter Twilio Sending Number: Enter the phone number from which you want to message your customers.

7.3 Sharing On FacebookPremium

Event Tickets Manager For WooCommerce Pro came up with the Facebook Sharing of Event feature where you can share your events on Facebook to get traffic.

a) Enable Sharing on Facebook: Press the toggle switch next to this option to enable Sharing on Facebook.

b) Enter Facebook APP ID Here: Enter the Facebook App ID in the text field and then Create an application in the Facebook developer profile.

c) Enter Facebook APP Secret Here: Enter Facebook App Secret here. Create an application in your Facebook developer profile and enter the credentials here.

d) Enter Facebook Access Token Here: Enter the Facebook Access Token and Click on Generate Token. To generate a token that will help you share your event on Facebook.

7.4 WhatsApp IntegrationPremium

• Enable Whatsapp Integration: Marketers can enable this setting, to utilize the functionality of this integration.
• Enter Phone Number ID: Admins can click on the provided link to understand the in-depth information about this integration. They will first have to register as a Meta Developer. There is a default number provided by Meta, but the admins can also use their business profile to send messages.
• Enter Access Token: Once, the admin registers himself as a Meta developer, they will be provided with the Access token, that he needs to enter to enjoy the benefits of this functionality.

Here is how the admin dashboard will look once you successfully register,

7.5 Google Meet Integration

The event tickets plugin is integrated with Google Meet for Event Products. This enables the admins to add the functionality of the customers/participants being able to attend online events through the G-Meet link.

• Enable Google Meet Integration: It is important to enable this integration before proceeding with any other integration functionalities.

  Click on the mentioned link, which will take the admin to the “Google Console’s” page. Here, in the search bar type – “Google Meet Rest API” and enable the Google Meet Rest API. Utilize a similar process to enable the “Google Calendar API”. After doing so, admins will “create a project” by clicking on the link provided in the description of the settings.

• Enter OAuth 2.0 Client ID: After successfully creating a project, click on the link provided in the description of this setting. The admin will be redirected to the “APIs and Services” page.

  Frontend Demonstration Of the Page –

All the enabled APIs will be listed in this section of the console. Now, the admin will click on the credentials tab. After doing so, click on the “Create credentials” option.

Click on the “OAuth Client ID” option. Here, click on the “Web Application” option, from the drop list.

After clicking on the “web application” option. Click on the “add URL” icon, under the “Authorized JavaScript origins”.

The admins can utilize this section to put the URL of their website. For the “authorized redirected URL” section, the admin can put the URL where he wishes to redirect the customers after the Google Meet session is over. After all the information is filled. Click on the “save” button. After doing so, the admins will get access to the client ID and secret key.

As shown in the screenshot.

Now enter this ID and secret key in the backend settings.

• Enter OAuth 2.0 Client Secret: Utilize this space to enter the generated client secret key.

After successfully, completing this process the admin will also have to set the scope. The scopes that need to be set are – (…auth/calendar/, …auth/calender.events, …/auth/meetings.space.created). 

Go to – O-Auth Consent Screens Tab.

The admins will have to “Create an APP”. After putting in all the required information i.e. name of the APP, the email ID of the admin, APP logo. Then, click on “Save and Continue”.

The second step is to “Create Scope”, the admin will click on the “add or remove scopes” button. After doing so, click on all the mentioned scopes that need to be set.

Click on “Save and Continue”. After successfully following all the steps, you have now integrated Google Meet into your website. Now, just click on the “generate token” button present in the backend settings, and admins will be redirected to a pop-up screen. Click on the “Allow” button to successfully activate this integration on your website.

After successfully integrating G-Meet into your website, please refer to Point- 8 (Product Settings) and scroll down to Point – 8.6, to get an in-depth understanding of the steps that follows after the integration.

The events calendar plugin features an exciting option to choose from multiple layouts for your ticket PDFs. Not only this, admins can now fully customize the available layout options.

8.1 Go to the PDF Ticket Layout Setting tab:

8.2 Choose Your Desired Layout:

There is only one layout available in the free version.

More LayoutsPremium

Choose the layout tab and browse through the multiple layouts you can choose from according to your event preference.

8.3 Customize the Layouts

The events calendar plugin lets the admin customize the layout as per his preference. The admin can the layout — the border type & color, Background color, Text color, logo size, and QR size.

10.1 Add New Product

Under this heading, we’ll see how to add events to your WooCommerce store. The events are added as WooCommerce products. You have to navigate the following steps to add your events:

Visit Products → Add New

Enter the title of the product.

Now scroll down the product data box and select Events as the product type from the dropdown menu.

10.2 Event Filter In Order Table

Now as a merchant, you can filter all events related to order in the order table.

For filtering event-related orders as products follow these steps:

• Visit Products → Choose Filter
• Select Filter by Event

After clicking on Filter by Event, all the products related to the event will be displayed in the table.

10.3 Bulk Import Event Order Attendees

By utilizing the bulk upload the details of attendees’ order tickets by simply clicking on the “import data” button. Here they’ll have to upload the CSV file in the mentioned format.

By doing so, the admin is in a position to bulk upload all the attendee’s order tickets.

Once you’ve created a new product, it’s time to add some details to your event products.

Here are the configurations that you’ve got to manage:

10.4. General Settings

Input the price of your WooCommerce events under the general settings.

You have to enter the following information:

• Regular Price: The price at which the event is usually sold on your website.
• Sale Price: The price at which you want to sell your event tickets.
• Limit User Purchase: The admin can enable this setting if he wants to limit the user purchase of any order.
• Set Purchase Limit: Enter the number of quantities that the user can purchase per order.

Next, press the Schedule button to specify the sale price of the events.

10.5. Inventory

The inventory management for event product types is the same as any other WooCommerce product type.

Here are the steps you can follow:

• Enable the Manage stock, Option by clicking on the checkbox.
• Now besides the Stock Quantity option, enter the number of available tickets to your event.

10.6. Events

Next from the Events tab of the product data box, you can configure the following:

• Start Date/ Time: Fill in the start date and time of the event.
• End Date/ Time: Fill in the date and time when the event ends.
• Venue: Enter the accurate address of the event to get the best Google map results.
• Remove/Hide Product: Click the checkbox and you will be able to remove/hide the product or event on expiration.
• Display Event On Google Maps: Click this checkbox if you want to display the location of your event on Google Maps on the product page.
• Disable Shipping Charges:Premium

Click on the checkbox if you want to disable the shipping charges for a particular product page.

• Share Event On Facebook:Premium

Click this checkbox if you want to share your event on Facebook on the product page.

• Event Recurring Settings:Premium

Check this box if you want to add the recurring settings to your existing events. After clicking on the checkbox this setting you will automatically see these settings.

Here the admin is asked to select the number of days when you want the event to recur. They can also select whether they want the event to recur on a daily, weekly, or monthly basis. You are also given the option to either delete the attached recurring event or create a new recurring event. The admin also gets to select the time slot for the recurring events. He can put the start time and the end time as per the requirements.

It is also interesting to note that these recurring events will only recur within the specific date range that you have already selected for the parent event.

• Set Price for Specific User Type:Premium

Create the user type, set the price accordingly, and update. Now you are ready to use this feature.

We have enhanced the feature, the merchant can now decide whether he wants to add the base price of an item or remove the base price for specific user types.

• Increase Price Based On Stock:Premium

Fill in the stock, select the type, and fill in the amount you want to increase.

• Increase Price by Days:Premium

Fill in the Days before the event, select the type, and fill in the amount you want to increase.

Once you set the price for a specific user type, your customers can easily select the user type from the product page, as shown in the image below.

• Set Dynamic Form:Premium

With this feature of the WooCommerce events plugin, the merchants can provide the customers with a dynamic form, while they are purchasing a ticket. There are several sections like Name, Email, Contact, Date & Address. The admin can also add or subtract these categories as per the requirements. The customer can dynamically create these for each participant.

Frontend,

10.7. WPS Organizer/AttendeesPremium

Next from the WPS Organizer/Attendees tab of the product data box, you can configure the following:

Frontend Representation:

• Event Product Tab Name: The admins can customize the name of the tab using this setting
• Display Attendee/Organizer Tab: The admin can toggle between these settings to enable/disable the attendee/organizer tab from the events page
• Display Organizer Tab: Admins can enable this feature if they want to show the organizer, similarly disable it if they just want to show the attendees tab.
• Select The Organizer: The admin can choose the event organizers from this section.

There are some settings that have to be configured in the product data box for adding an event as a product to your WooCommerce store. Firstly, select Events as product type.

Now trace the following steps:

Under the event plugin WordPress settings, you can configure the following:

• Start Date/ Time: Fill in the start date and time of the event.
• End Date/ Time: Fill in the date and time when the event ends.
• Venue: Enter the accurate address of the event to get the best Google map results.
• Remove/ Hide Product: Click the checkbox if you want to Remove/Hide event product on being expired.
• Disable Shipping Charges: Click the checkbox if you want to disable the shipping charges for a particular product.
• Display event on Google Maps: Click this checkbox if you want to display the location of your event on Google Maps on the product page.

• Disable Shipping Charges: Click on the checkbox if you want to disable the shipping charges for a particular product page.
• Share Event On Facebook: Click this checkbox if you want to share your event on Facebook on the product page.
• Share Google Meet Link Via email: After successfully integrating the website, click on the “enable” setting to make this functionality work on that particular event product. After enabling this functionality, kindly update that particular product, for it to work seamlessly.After the customer, successfully purchases the event product, he will receive the Google Meet link on their email ID and the event will also added to their Google Calendar.

Frontend Demonstration –

The inventory management for Event products is the same as other WooCommerce products like Simple, Variable, or Grouped products.

The Event Tickets Manager For WooCommerce is made compatible with the WordPress Multilingual (WPML) plugin for localization of the event manager plugin’s strings.

For translating the plugin the first step is to extract all the strings of the plugin and it can be done with the help of the following steps:

1. From your, WordPress Admin Panel visit WPML → Themes and Plugins Localization.
2. Now scroll down to the Strings in the plugins section.
3. Lastly, select the Events Ticket Manager For WooCommerce plugin from the list of plugins.

To translate the strings into the language of your choice press the Translate Strings button present next to the plugin.

You’ll be redirected to a page where all the strings of the plugin are listed and you can translate each string from here.

Upon visiting this page you can manually select a string for translation by clicking on the “+” button next to each string in a row.

A popup will occur in which you can write the translation of the string.

Once you’ve written the translation it will be automatically saved and when the customer chooses a different language they’ll see the translated version of the string.

The Multisite Compatibility feature allows users to manage multiple websites of similar nature from a single dashboard. With this compatibility, you can install the events calendar plugin on sites within your multisite network.

WordPress Calendar Plugin is now Compatible with Direct Checkout for WooCommerce, which simplifies the checkout process. With Direct Checkout, the admins can easily convert into a one-click process & customer decision to direct sale.

The WooCommerce events plugin is now compatible with Wallet system for WooCommerce Pro, this enables users to utilize the wallet plugin’s, negative wallet amount support wherein the users are allowed to continue shopping even if they don’t have enough funds.

The WooCommerce Event Tickets plugin is compatible with Ultimate Gift Cards for WooCommerce and Gift Cards For WooCommerce Pro. After this compatibility, both plugins can work seamlessly at the backend of a WooCommerce environment

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